Board Meeting Minutes — October 2025

Minutes - LEAD Foundation Board Meeting

4 October 2025

Meeting called to order by Board President (David Dewbre) at 11:02.

Present at Meeting: Dave Arbogast, Kenneth Cook-Askins, David Dewbre, Grace Edinboro, William Hicks, Shawnie Livera, Roni Lopez, Ken Parris, Casandra Smith, Mike Smith, Dan Word,. This constitutes a quorum of voting members. Non-voting members present: Dustin Dionne.

Approval of Minutes: The minutes from the 14 SEP 2025 meeting were reviewed and approved as published. Move to approve minutes as published: Ken Parris; Seconded: Mike Smith. Approved: 100%.

Treasurer’s Report:

• Current balance $213,348.56 as of 4 OCT. New voting members as of today (10/4/25): None.
• Received last check for Listos Grant reimbursement; will be deposited by 7 OCT. $15,348. We spent $199,995 of the Listos Grant funds.
• IRS Status: No change
• Status of Monthly Reconciliation process: Current through AUG 2025.
• Move to accept the Treasurer’s Report made by Dave Arbogast; Seconded: Casandra Smith. Approved: 100%

Old Business:

1. Move from Volusion to Wix completed. Need to cancel Volusion contract.
2. Ordered the plaques to present to CSLO Billeting and DFAC and Los Alamitos JTFB. Mike Smith has been attempting follow up with Karen Riese with no result yet. No response/no change.
3. No movement on distribution plan for CAT-T Tourniquets we purchased. No current plan for distribution.
4. Update on the MOU between LEAD and CMD: Pending response from Mike Smith, then response from CMD. No change.
5. Pool at Cal Poly for encampment 2026 may not be available due to renovation. Dates not confirmed. No change.
6. Microsoft is ending its Office E1 skew for non-profits. May get Business Basic. 300 accounts free or Business account for $11K. 365 days to make a move. Status on IRS website could be a problem that costs full price. Basic Business accounts don’t get Teams, keep email. IF the IRS status is fixed. Consensus is that we need to put our issues with the IRS in writing. We are still waiting on a path forward. It might be cadet.org, which is grandfathered at the higher numbers of accounts. But Matt Cross who controls access has been unresponsive.
7. A motion was made via email 18 AUG 25 by Belinda Contreras to authorize purchase of a contract for social media facilitation for S5 for $588. Seconded by Mike Smith. 12 aye votes received via email, the motion passed, and the purchase was made. Closed.
8. Motion by Belinda Contreras to authorize $1000 to support Command & Staff School for 10th Brigade in November. No update.
9. Asking to send a thank you letter to dive shop acknowledging their support of the SCUBA course. Mike Smith will work on the draft. No change.

New Business.

1. A motion was made via email on 3 SEP 25 by Mike Smith to authorize purchase of CACC HQ Staff ID Badges for up to $500. The motion was seconded by Grace Edinboro. 10 aye votes were received via email and the motion passed. 100 badges were purchased for $431. Noted during the meeting that we need to add rules on wear of the badges to CR 1-3. We will sell the badges to authorized personnel. Closed.
2. Dave Arbogast moved to authorize up to $500 for a morale activity during the November Drill. Seconded by Casandra Smith. Approved by 100%.
3. Dave Dewbre advised the Board to give thought to the cost of encampment for cadets in 2026, and what payment methods we will use. Methods which allow for payment over multiple months may not be worth the headaches.
4. It was noted that we need to approve a budget for 2026 by December.
5. Discussion of the annual vote to elect LEAD Board Officers will be in FEB 2026 for President and Secretary.

The meeting was adjourned at 11:35.

DAVID DEWBRE

LEAD Board President

4 OCT 2025