Board Meeting Minutes — September 2025

Minutes - LEAD Foundation Board Meeting

14 September 2025

Meeting called to order by Board President (David Dewbre) at 11:02.

Present at Meeting: Dave Arbogast, Lani Cahill, Belinda Contreras, Kenneth Cook-Askins, David Dewbre, Grace Edinboro, William Hicks, Shawnie Livera, Roni Lopez, Ken Parris, Susan Sirkin, Mike Smith, Dan Word,. This constitutes a quorum of voting members. Non-voting members present: Dustin Dionne, Andrew Roach, Primo Avalos, Kaydon Sjodin, Jacob Rodriguez.

Approval of Minutes: The minutes from the 17 MAY 2025 meeting were reviewed and approved as published. Move to approve minutes as published: Belinda Contreras; Seconded: Roni Lopez. Approved: 100%.

Treasurer’s Report:

• Current balance $218,566.81 as of 14 SEP. New voting members as of today (9/14/25): None.
• Estimated encampment expenditures approximately $45,900. A few outstanding bills out there.
• IRS Status: 2024 tax return submitted and accepted. Website posting appears valid as of 2021. Getting penalties for past three years. 2021 penalty removed. Need to wait for IRS to go through their process, or it will likely get messed up more.
• Status of Monthly Reconciliation process: Current through JUL 2025. Move to accept the Treasurer’s Report made by Ken Parris; Seconded: Dan Word. Approved: 100%

Old Business:

1. Move from Volusion to Wix completed by S6. This includes moving the Cadet Store to Wix from Volusion. It is now live and we’re working out the bugs. Link is on the CACC website.
2. Final reimbursement for FY23 Listos Grant is still pending receipt.
3. Annual report is posted on the new LEAD website.
4. Ordered the plaques to present to CSLO Billeting and DFAC and Los Alamitos JTFB. Mike Smith has been attempting follow up with Karen Riese with no result yet. No response/no change.
5. No movement on distribution plan for CAT-T Tourniquets we purchased. Possible hand out to brigade advisors at Strategic Planning meeting in August. No change.
6. Update on AEDs in CSLO facilities: Acquired two more. 4 are in 1311. Total of 8 on hand. Closed
7. Update on the MOU between LEAD and CMD: Pending response from Mike Smith, then response from CMD. No change.
8. Pool at Cal Poly for encampment 2026 may not be available due to renovation. Dates not confirmed.
9. Contract for instructor certification for the high ropes/adventure training courses: Closed.
10. A motion was made via email 18 AUG 25 by Belinda Contreras to authorize purchase of a contract for social media facilitation for S5 for $588. Seconded by Mike Smith. 12 aye votes received via email, the motion passed, and the purchase was made. Closed.
11. A motion was made via email on 3 SEP 25 by Lani Cahill to authorize purchase of $700 worth of medals to present to adults at the Leadership Conference. The motion was adjusted to $800 and seconded by Grace Edinboro. 10 aye votes were received via email and the motion passed. The medals were purchased. Closed.
12. Microsoft is ending its Office E1 skew for non-profits. May get Business Basic. 300 accounts free or Business account for $11K. 365 days to make a move. Status on IRS website could be a problem that costs full price. Basic Business accounts don’t get Teams, keep email. IF the IRS status is fixed. Consensus is that we need to put our issues with the IRS in writing.

New Business.

1. Request for clarification of payment to Shawn Cahill for Dining In. Susan provided information that it was paid in July. Closed.
2. Motion by Belinda Contreras to authorize $1000 to support Command & Staff School for 10th Brigade in November.
3. Mike Smith working on adult Staff ID and Recruiter Badge designs. Once approved, LEAD will be asked to purchase the badges.
4. Asking to send a thank you letter to dive shop acknowledging their support of the SCUBA course. Mike Smith will work on the draft.
5. Andrew Roach looking into speaker systems to fill need, mostly for encampment. State also ordering mobile speakers. Will wait to see if they work before LEAD makes any purchase.

The meeting was adjourned at 11:47.

DAVID DEWBRE

LEAD Board President

14 SEP 2025