Board Meeting Minutes — June 21, 2026

Minutes - LEAD Foundation Emergency Board Meeting

21 June 2026

Meeting called to order by Board Vice President at 10:00.

Present at Meeting: David Arbogast, Michelle Breig, Lani Cahill, , Belinda Contreras, Kenneth Cook-Askins, Grace Edinboro, Will Hicks, Shawnie Livera, Roni Lopez, Mike Mizner, Ken Parris, Andrew Roach, Jacob Rodriguez, Casandra Smith, Mike Smith, and Denise Van Loo. This constitutes a quorum of voting members. Non-voting members present: Dustin Dionne, Sarahy Barrera, Zak Lara.

Mike Smith made a motion to waive the reading and approval of minutes from the last meeting and the Treasurer’s Report. Seconded by Ken Parris. Approved by 100%

Old Business:

1. On 27 MAY 2026, a vote was put out by email. Belinda Contreras moved to authorize an increase in reimbursement for AI Tokens for the month of May of $591.40. It was seconded by Shawnie Livera. 17 members voted Aye, no Nays. Passed.
2. On 19 JUNE 2026, a vote was put out by email. Grace Edinboro moved to authorize up to $4500 for purchase of a laminator for ID Card printing (left off the order for the new ID Card maker). Seconded by Rhonda Baker. 14 members voted Aye, no Nays. Passed.

New Business:

1. Purchase of Mi-Fi for encampment. The old Mi-Fi devices from 2017 no longer work. Casandra Smith moved to authorize up to $600 purchase two new Mi-Fi devices plus minutes for encampment. Seconded by Ken Parris. All present voted Aye. Passed.
2. Casandra Smith briefed the board that the process of cancelling the Volusion contract has not been finalized after all. They cancelled one part, but not the other. Casandra will get with Belinda to generate the letter necessary to send to Volution to fully cancel the contract.
3. Ken Parris moved to approve $800 to reimburse the VIP speaker for the Encampment graduation ceremony for travel, quarters, and a small stipend to attend the function. Seconded by Belinda Contreras. The vote was 14 Ayes, 2 abstentions. Passed.
4. Andrew Roach moved to reimburse himself $1514.16 for IT based expenditures made in support of CACC IT. (Zak Lara recognized by Ken Parris to speak, noting that as CACC grows, there will be a need for the systems that are being developed now , and they will save us in personnel related costs. Jacob Rodriguez noted that AI is a huge resource to adding capabilities in running the CACC program, and that it’s hard to project tech solutions and costs due to the ever changing state of the technology. Mike Mizner gave an anecdote that when sending a cadet to the hospital, the ability to air drop their medical information saved time and accuracy and improved the S2’s efficiency. He also noted that we could do a code freeze, slow development, assess the budget to have a wider discussion of future needs and plans vice the cost. Andrew Roach noted that if a server is turned off, CACC systems fail. Zak and Andrew have plans to introduce a new system that will help schools manage their programs, to be implemented in the Fall Semester of 2026. If we pause, it would delay that for a year. They’re asking for reimbursement for expenses already incurred and a budget allocation for future expenses. We should deal with the reimbursement now in this motion and separately deal with the budget for future expenses. We need. We have already approved monthly costs that should suffice. Extra tokens to push development during the CACC Encampment. Michelle Breig testified that the updated tech has made it significantly easier to get information and do her job supporting the encampment. And it’s the only way we can grow in an organized way. The vote was 15 Ayes, 1 abstention. Passed.
5. Ken Parris moves to appoint an acting technology committee, and asks that Mike Mizner chair it. Belinda Contreras seconded. The committee would look at technology actions by the CACC S6 to give the board a better understanding of what they’re doing. Mike Smith asked to be an ex officio member to represent CACC. The board voted 15 Ayes and 1 abstention. Passed.
6. Mike Smith moves to accept an anonymous donation as a restricted amount of $2190.32 for the SCUBA unit, and approve reimbursement to Eric Pendery for that amount.
7. Lani moves to spend $1000 to purchase award medal sets for adult awards. Will Hicks seconded. The votes were 15 Aye and 1 abstention. Passed.
8. Andrew Roach moved to create a note-taking AI program to produce the LEAD Board Meeting Minutes. Seconded by Ken Parris. Votes were 13 Aye, 2 abstentions.
9. Mike Smith moved to have the Executive Board review the LEAD Foundation Bylaws on how to replace the Board President mid-term if that becomes necessary. Will Hicks seconded. Votes were 100% for approval. Passed.
10. The Vice President recognized Dustin Dionne, who requested information on how to submit requests for reimbursements for expenditures made by the fulltime staff in preparation for encampment. Grace Edinboro replied that they should give her the receipts and she would coordinate the reimbursement.
11. Grace Edinboro informed the board that she would work with Susan to assess the state of the encampment budget and put out a motion to increase it if needed.

The meeting was adjourned at 11:02.

GRACE E. EDINBORO

LEAD Board Secretary

21 JUN 2026