Board Meeting Minutes — March 2025

Minutes - LEAD Foundation Board Meeting

8 March 2025

Meeting called to order by Board President (David Dewbre) at 1:09 pm.

Present at Meeting: Dave Arbogast, Kevin Baxter, Lani Cahill, Belinda Contreras, Kenny Cook-Askins, David Dewbre, Grace Edinboro, Shawnie Livera, Roni Lopez, Ken Parris, Paul Saba, Dennis Sirkin, Susan Sirkin, Casandra Smith, Mike Smith and Dan Word. This constitutes a quorum of voting members. Non-voting members present: Sarahy Barrera, Dustin Dionne, Zak Lara.

Approval of Minutes: The minutes from the 8 FEB 2025 meeting were reviewed and approved as published. Move to approve minutes as published: Mike Smith; Seconded: Dave Arbogast. Approved: 100%

Treasurer’s Report:

• Current balance $199,000.31 as of 8 MAR. New voting members as of today (3/08/25): Kevin Baxter.
• Have input all information into new accounting software. Still reviewing various reports and formats.
• Nothing new on the IRS status as of 6 MAR. They post updated status on the second Monday of each month, which is 10 MAR. Will look for it. Will try calling again.
• Update on LEAD Budget: The Budget Committee met and prepared a draft budget. Have budgeted expenses and projected income identified. Operating expenses $94016, Reserve of $50K, projected income of $111,400. Added line for taxes of $1500. Motion to approve this budget for 2025 by Kevin Baxter, seconded by Mike Smith. Approved: 100%
• Status of Monthly Reconciliation process: No change. Numbers are now entered, so Roni can now review the data.

Move to accept the Treasurer’s Report made by Casandra Smith; Seconded: Roni Lopez. Approved: 100%

Old Business:

1. Move from Volusion to Wix being worked on. Need board officer photos and bios. Members are asked to review, send comments to Zak Lara and Andrew Roach. Intent is to collect input, fix, and vote on it next meeting. Will include with the minutes distribution.
2. Insurance: We finally received the rider to our fraud policy and submitted it to Listos. The moratorium on new non-profit policies has been lifted, so we’re moving forward with the umbrella policy. Waiting on underwriting evaluation.
3. Finally received the approved Mod to move funds around within the FY23 Listos Grant. Initiated actions on Friday to purchase a second Lion Fire Extinguisher Training System with props and 104 more STB Kits. Will then complete spending on the 2023 Listos Grant. The FY22 grant is being finished end of March with final report 15 APR.
4. Draft annual report. Second draft submitted by Zak Lara. Voting members should review. Officers need to send their photo to Zak to replace the placeholder.
5. We received the Asset Tags, given to the Equipment Manager. Closed.
6. Ordered the plaques to present to CSLO Billeting and DFAC and Los Alamitos JTFB. Need to follow up with Karen Riese.
7. We have purchased the CAT-T Tourniquets. Need to distribute them to Brigade Advisors for their STB Training Kits. Need distribution plan.
8. Update on AEDs in CSLO facilities: Ordered an AED Station & Narco cabinet for each building and one extra. Pending receipt and installation. Located the AED in the warehouse. Paul has developed a program to inspect and keep them current. Also working on eventually having one for every remote encampment unit.
9. Update on the MOU between LEAD and CMD: CMD JAG reviewed it and provided comments. Not yet reviewed by us. LEAD/CMD MOU needs work. Community Based Units MOU close to ready to go. Grace Edinboro will review it.
10. Payment for billeting for the 4 Fish & Game instructors. Receipt received – needs to be processed.
11. Adult Fieldcraft Instructor’s Course was cancelled. This iteration won’t be rescheduled? Closed.
12. Update to Scholarship situation: Awarded 207 $50 scholarships for encampment. Some concerns that we’re being taken advantage of. Will develop ideas on how (or if) to change the program in 2026.

New Business.

1. 1. An email motion was made by Grace Edinboro on 27 FEB to authorized up to $700 to purchase medals for the CACC Drill Competition. Seconded by Mike Smith. Received 12 Aye votes. Passed. The medals have been purchased.
2. 2. Mike Smith moves to rescind all open funding authorizations with the exception of purchases due in the next 30 days in deference to the newly approved budget. Seconded by Susan Sirkin. Approved: 100%
3. 3. Grace Edinboro moves to approve a new LEAD logo as presented. Ken Parris seconded. 15 Aye, 1 Nay. Approved.
4. 4. Listos Grant season open, requests due by 8 APR. No Youth grants are available; it’s a disaster preparedness grant. Move to proceed with a request to pursue grant to max $ available by Paul Saba; seconded by Belinda Contreras. Approved: 100%
5. 5. Info: We received an NRA Grant to receive 19,980 rounds of .22 long rifle ammunition.
6. 6. Mike Smith introduces draft bequeathing instructions for estates/trust be reviewed; comments to be sent to Mike.

The meeting was adjourned at 2:13 pm.

DAVID DEWBRE

LEAD Board President

8 MAR 2025