Board Meeting Minutes — June 2024

Minutes - LEAD Foundation Board Meeting

25 June 2024

Meeting called to order by Board President (David Dewbre) at 2:06 pm.

Present at Meeting: David Arbogast, Kevin Baxter, Lani Cahill, Kenny Cook-Askins, David Dewbre, Grace Edinboro, Will Hicks, Ken Parris, Susan Sirkin, Mike Smith, Paul Saba. This constitutes a quorum of voting members. Non-voting members present: Zak Lara, Cinthia Galdamez

Approval of Minutes: The minutes from the 4 May 2024 meeting were reviewed and approved as published.

Move to approve minutes as published: Will Hicks; Seconded: David Arbogast. Approved: 100%

Treasurer’s Report:

Current balance $204,886.02

New voting members as of today (6/25/24): None

Susan is considering NetSuite as the software to acquire

We need to develop a form and process for people to request reimbursement

Move to accept the Treasurer’s Report made by Grace Edinboro, seconded by Kenny Cook-Askins. Approved: 100%

Old Business:

1. Update on the plaques ordered: Received the 3 for the UK Staff Ride. Have not developed verbiage for the ones for CSLO and JFTB Los Alamitos.
2. Swag for UK Staff Ride. Received swag from CACC. Ordered small CACC flags (dual use for UKSR and sales at Cadet Store). Have plan to transport items to UK. Will report Cadet Store items used after the event.
3. HQ and 10th Bde patches (adult and cadet) have been ordered and received. Selling HQ CACC patches for $3. Have 10th Corps/Bde Class A patches for issue as needed.
4. Receipt of CA Achievement Medals. Closed.

New Business

1. Between meetings, Grace Edinboro moved to support the purchase of a Solid State Drive for ID Cards. Seconded by Mike Smith. 6 votes (via email) in favor. Need 3 more.
2. Between meetings, Grace Edinboro moved to authorize up to $10K for a bus to drive cadets to Encampment and return at Williams, CA. Seconded by David Dewbre. 9 votes (via email) in favor. Approved. Closed.
3. Grace Edinboro moves to raise the authorization for Encampment purchases to $40K (current status is $34K). Seconded by Will Hicks. Approved: 100%
4. Tate Burns moves to authorize up to $500 for support of BCTA in July. Seconded by Casandra Smith. Approved: 100%
5. OES LISTOS Grant received for $200K. Grant allows purchase of firefighting training equipment, Stop the Bleed Kits and equipment, and CPR training equipment. The grant approval letter came with a caveat: “Subrecipient Agency’s nonprofit registration with the California Department of Justice (Attorney General’s Registry of Charitable Trusts) must be completed, and confirmation must be received by Cal OES within 90 days of receipt of executed Grant Subaward Agreement. Failure to comply with these requirements may result in the withholding and disallowance of grant payments, the reduction or termination of the Grant Subaward and/or the denial of future grant funds.

Susan reports that we are on the list of charitable organizations, but listed as “not active”. She sent everything needed to the Attorney General’s office, but there is no phone number she can find to follow up by phone. They claim it takes up to 60 days (though usually it doesn’t take that longto update the status upon receipt of the correct documentation; it’s only been a couple of weeks.

1. The board was briefed on the tentative plans for the CACC Leadership Conference in September 2024. It will be a focus on adult professional development and provide training to commandants. There will be a BBQ on Friday evening and a catered lunch on Saturday. There will be a guest speaks (with honorarium). Participants may stay off base and receive pay (state) for two/three days. Lani Cahill moved to authorize up to $6000 to support the conference, and was seconded by Paul Saba. Discussion about needing more of a budget outline, which would include catering, swag, snacks, the guest speaker, and other unknown needs. Dave Dewbre moved to table the vote until we have more information, and this was seconded by Dave Arbogast.
2. We need to determine what funds are left in the 15th Brigade pot held in the LEAD account. We deposited a further check today for $360, and received a request for reimbursement of funds based on $500 paid to support their dining in. Susan will follow up on this and will give the information to Lani Cahill.
3. 1SG Dionne requests that LEAD cover 14 days pay for CPT Shawnie Livera from Encampment 2023. She was not paid, and J8 will not open a payroll for the previous year. The amount is $2263.24. We will issue a 1099 at the end of the year. Susan will make contact with Shawnie regarding sending via Zelle. Prior to that occurring, we need a memo from 1SG Dionne to serve as a paper trail. Kevin Baxter moved to approve the request and was seconded by Kenny Cook-Askins. Approved: 100%
4. Mike Smith introduced the concept of ‘cool bling’ as a reward for those who make significant donations to LEAD. He presented an example of an embroidered bullion CACC crest that might be worn on the to-be-approved blazer uniform. This is information only at this time.

The meeting was adjourned at 2:58.