Board Meeting Minutes — May 2024

Minutes - LEAD Foundation Board Meeting

4 MAY 2024

Meeting called to order by Board President (David Dewbre) at 2:20 pm.

Present at Meeting: David Arbogast, Kevin Baxter, Belinda Contreras, Kenny Cook-Askins, David Dewbre, Grace Edinboro, Cinthia Galdamez, Will Hicks, Dennis Sirkin, Susan Sirkin, Mike Smith, Cody Taylor, Dan Williams.

Approval of Minutes: The minutes from the April 2024 meeting were reviewed and approved as updated. Update was a clarification of the full roster (so far) of paid/voting members of the LEAD Foundation: David Arbogast, Kevin Baxter, Lani Cahill, David Dewbre, Grace Edinboro, Will Hicks, Shawnie Livera, Roni Lopez, Ken Parris, Dennis Sirkin, Susan Sirkin, Casandra Smith, and Mike Smith.

Move to approve minutes as published: Kevin Baxter; Seconded: Belinda Contreras. Approved: 100%

Treasurer’s Report:

Current balance $205,499.40

New voting members as of today (5/4/24): Paul Saba

Susan brought up the need to establish books prior to an Audit, and the need to purchase software that works well for a non-profit organization. She’d like us to get a double entry accounting system.

There has been nothing more received from the IRS on the past-due paperwork.

The porta-potty invoice says we are cleared.

Move to accept the Treasurer’s Report made by Will Hicks, seconded by Kevin Baxter. Approved: 100%

Old Business:

1. The signed LEAD By-Laws were sent out to board officers. Issue closed.
2. We received the initial plaques from the vendor, and Grace Edinboro shared them with the board. We’re pleased with the product, and will order the 15 remaining plaques. We will have the vendor keep the plaques and engrave them when we want to issue one. Current need is for 3 to take on the UK Staff Ride in July and 3 for recipients on CSLO.
3. Swag for UK Staff Ride. Discussion of bringing a mix of state-purchased items and Cadet Store or LEAD-purchased items. From S4: patches, state flag patches, DUIs, hats, and PT Shirts. From LEAD: CACC pins, PVC patches, backpacks, beanies (?), dog tags. Motion to authorize up to $3000 worth of swag made by Paul Saba, seconded by Dave Arbogast. Approved: 100%
4. HQ and 10th Bde patches (adult and cadet). Status – have not been ordered. Grace Edinboro pledged to order them.
5. Marksmanship mat order status? Ordered and reimbursed (closed).

New Business

1. Motion to reimburse Lani Cahill up to $600 for purchase of California Achievement Medals. So moved by Grace Edinboro, seconded by Will Hicks. Approved: 100%
2. Motion to authorize $200 to activate the StarLink device to provide internet service to the encampment area in June. 1SG Dionne will purchase and be reimbursed. So moved by Kevin Baxter, seconded by Paul Saba. Approved: 100%
3. Paul Saba moved to authorize up to $2000 for quail and supplies for the Survival Program in July. Seconded by Belinda Contreras. Approved: 100%

The meeting was adjourned at 3:14.