Board Meeting Minutes — January 2024

Minutes - LEAD Foundation Board Meeting

6 JAN 2024

Meeting called to order by Board President (David Dewbre) at 10:30 am.

Present at Meeting: David Arbogast, Terry Baker, Lani Cahill, Belinda Contreras, David Dewbre, Dustin Dionne, Grace Edinboro, William Hicks, Shawnie Livera, Brenda Ochoa, Ken Parris, Dennis Sirkin, Susan Sirkin, Mike Smith, Charles Somers, Dan Williams and Dan Word. Cadets Darlin Diaz and Brigette Suarez were also on the call.

Approval of Minutes: The minutes from the December 2023 meeting were reviewed and approved. Move to approve minutes as published: Ken Parris; Seconded: Belinda Contreras. Approved: 100%

Treasurer’s Report:

Current balance $140,607.16.

Need better/more timely distribution of mail to LEAD. Dan Williams agreed to opening, scanning, and emailing time sensitive correspondence.

Grace Edinboro is now on the LEAD checking account.

Grace Edinboro requested a tax letter for donation made.

Old Business:

1. NVMI Equipment Update: A group inventories and stored or disposed of the 6 pallets of equipment obtained from NVMI. Assessment is that it was worth more than the $1500 paid. Short discussion of developing a process for commandants to request items, particularly for the Class B (CSU) Uniform. White shirts, black pants, and belts are available.
2. The locks on the rifle cases have not yet been cut. The bolt cutter didn’t work. Will Hicks or Dan Williams will bring in something that works. You can still get the rifles out even with the locks on the cases.
3. The order for porta potties to support the Marksmanship Competition was initiated. Susan will double check that everything is good to go for that service on 10 FEB.
4. Plaques to present to major supporters of the Cadet Corps: It’s unlikely in the current budget atmosphere that we’ll be able to use state funds to purchase these plaques. Mike Smith moved to authorize up to $500 to have produced about 8 plaques, likely from K2 Awards. Seconded by Dan Word. Approved: 100%
5. The Ruger magazines were purchased and Terry Baker was reimbursed.
6. We purchased 5 .22 cal rifles from NVMI. They’re in good shape and are the same rifle that we already have through our NRA Grant.
7. Discussion of the status of LEAD covering pay issues from the previous fiscal year that are unlikely to be solved through the J8. Roughly $3000 per person, two or three of them. Dave Dewbre is drafting a written policy to cover how we’ll make those payments.
8. Kenny Cook-Askins was researching through Vanguard to offer Commandant insignia. The Cadet Store will look into acquiring cap badges and collar insignia for sale. Will coordinate with Kenny.
9. Listos CERT Grant Update: We purchased some AV equipment and manuals used during the November CERT course, and have a couple other purchases pending to spend much of the rest of the $25K grant. There’s a need for the S5 to post photos of cadets doing CERT training and with the Listos banner to social media to acknowledge Listos for the grant.
10. Purchase of Chrome Books. Chrome books do seem to be our best option to support our cadets’ technology needs during encampment. The support cost is $50 per year, and the chrome books themselves cost $200-$300 each. Dave Dewbre moved to authorize up to $1000 to obtain 3 devices for testing to ensure that they’ll fit our requirements. Seconded by Will Hicks. Approved: 100% Dave will source and ensure that they’re purchased.

New Business

1. Encampment: Grace Edinboro moved, and Belinda Contreras seconded support for the 2024 summer encampment:

Cost per student: $150

Equipment: $35,000

Scholarships: $50 per student available on request

Approved: 100%

2. NVMI Conex at Ft Irwin. Discussion about whether it contains things we want/need and how much it would cost to move the Conex to CSLO. There’s a lot of stuff in the conex that we don’t need, and it may be more cost effective to just purchase what we need and not take the conex. We need to find out how much NVMI will charge us for the contents, whether we can just purchase some of the contents, and how much it would cost to move the conex before we make a decision to buy it.

3. Mike Smith moved to authorize up to $500 for snacks, etc. to support the Strategic Planning Workshop on 20-21 January. Seconded by Belinda Contreras. Approved: 100%

4. Drill Comp: Dave Dewbre moved to authorize up to $500 to support snack sales at the Drill Competition in April. Seconded by Ken Parris. Approved: 100%.

Meeting adjourned at 11:51 am.